SYLLABUS

RECORDS MANAGEMENT—OST 184

SPRING SEMESTER 2007

 

INSTRUCTOR:             Mr. Chad McKenzie                              OFFICE:  ITC Building, Room 110

Office System Technology                   CLASS DAYS/HOURS:   MWF/8:00-8:50

Bladen Community College                  E-MAIL:  cmckenzie@bladen.cc.nc.us

WEB SITE:                   http://www.bladen.cc.nc.us                   VOICE MAIL:  910.879.5640

                                                                                                OFFICE HOURS: MTWF 10-11, W 1-2

COURSE DESCRIPTION:

 

This course includes the creation, maintenance, protection security, and disposition of records stored in a variety of media forms.  Topics include alphabetic, geographic, subjects and numeric filing methods.  Upon completion, students should be able to set up and maintain a records management system.

 

TEXTBOOK:

 

            Reed‑Smith, Ginn and Kallaus. Records Management, South-Western Educational Publishing, Eighth Edition, 2007.

 

Records Management Projects, Eighth Edition, by Reed‑Smith, South-Western Educational Publishing, 2007.

 

TIME SCHEDULE/UNITS OF STUDY:

 

        WEEK                    CHAPTER            ACTIVITY

 

                1                                  1            What Is Records Management?

                                                                 

                2                                  2            Alphabetic Indexing Rules 1-4

                                                                  Job 1

 

3                                  Job 1

                                    3            Alphabetic Indexing Rules 5-8

                                                                  Job 2

                                                                                               

                4                                  4            Alphabetic Indexing Rules 9-10

                                                                  Job 3

                                                                  EXAM

                                                                 

                5                                  5            Electronic File Management

                                                                  Job 4

                                                                  EXAM

 

  6                                  6            Alphabetic Records Management, Equipment, and Procedures

                                                    Job 5

                                                     

7                                  Job 6

                                                  Job 7

                                    7            Storing, Retrieving, and Transferring Records

                                                                 

 

                8                                                Job 8

                                                                  Job 9

                                                                  EXAM

 

                9                                  8            Subject Records Management

                                                                  Job 10

                                                                 

 

              10                                  9            Numeric Records Management

                                                                  Job 11

                                                                  Job 12

 

              11                                10            Geographic Records Management

                                                                  Job 13

 

              12                                                Review

                                                                  EXAM                                           

                                                  11            Electronic and Image Records

 

              13                                11            Electronic and Image Records

 

              14                                12            The Records and Information Management Program

                 

              15                                                Wrap up and Comprehensive Review

 

              16                                                FINAL EXAM

 

 

COURSE COMPETENCIES:

 

At the end of this course, the student should be able to successfully complete the following skills:

A.        Define current records management terminology.

B.        Define records and information management (RIM).

C.        Identify employment opportunities in records and information management.

D.        Distinguish between criminal and civil legal matters.

E.        Explain how the creation of paper work can be eliminated.

F.        Explain how to manage the use of copying machines.

G.       Define indexing, unit, alphabetizing, and case.

H.        Index and alphabetize names of individuals, organizations and government units.

I.           Recognize alphabetic, subject, geographic, and numeric filing systems.

J.          Define computer terminology related to electronic database systems.

K.        Identify electronic filing systems and follow procedures to add individual, business, and organization names to electronic files.

L.         Define micrographic, optical disk, and barcoding terminology.

M.       Identify several kinds of security devices for the protection of records data.

 

COURSE MANAGEMENT:

 

A.        Three (1) hour class periods per week.

B.        Three Credit Hours.

C.        Required for Office System Technology.

D.        Prerequisite - NONE.

 

 

THE INSTRUCTOR RESERVES THE RIGHT TO CHANGE ANY PORTION OF THIS SYLLABUS AT ANY TIME.

CLASSROOM PROCEDURES AND ASSIGNMENTS:

 

A.        Classroom lecture and discussion          

B.        Discussion of current record management trends and articles

C.        Completion of manual and electronic filing projects

D.        Quizzes and tests

E.        Comprehensive Midterm (1-6)

F.        Comprehensive Final Exam (1-12)

G.       No make-up tests will be given without prior permission of instructor.

H.        Any work late will be discounted one letter grade

I.           A student who withdraws after mid-term, will receive a grade of F unless there is proof of an extenuating circumstance

J.          Class attendance of 100% is expected.

K.        Any student missing 10 hours = 10 days will be dropped from class.

 

EVALUATION:

 

Projects and Assignments........................................................................................................... 30%

Chapter Test............................................................................................................................... 40%

Mid-term Exam............................................................................................................................. 15%

Final Exam................................................................................................................................    15%

TOTAL 100%

 

MOTIVATIONAL TIP:

 

J   Perfect attendance with an A average or better on all other work are exempt from the FINAL EXAM.

J   Absences of 1-2 days the lowest test grade will be dropped.

 

DATES TO REMEMBER:

 

Administrative Day........................................................... January 2

Registration..................................................................... January 3

Classes Begin................................................................. January 4

Distance Education Orientation/Saturday Classes Begin..... January 6

Last Date to Register or Add a Class................................. January 8

Last Date to Drop and Request a 75 % Refund................. January 11

College Closed (Curriculum Students, and Faculty)........... January 13

Martin L. King, Jr., Holiday (Students, Faculty, and Others) January 15

Spring Break (Curriculum Students and Faculty)................ March 5-9

College Closed (Curriculum Students and Faculty).............. March 10

Last Day to Drop with a “W” Grade.................................... March 13

Easter Holidays (Students and Faculty)............................... April 5-9

Easter Holidays (Others).............................................. April 6 and 9

College Closed..................................................................... April 7

Summer Advisement/Early Registration............................ April 25-27

Final Exams...................................................................... May 3-8

End of Spring Semester........................................................ May 8

Graduation........................................................... (7:30 pm) May 11

 


Students with special needs related to a diagnosed disability should contact Tommy Rains (910.879.5570; trains@bladencc.edu) in student services for assistance.

Usage Policy for Computer Classroom Labs

 

Access

 

·        Computer labs will only be accessible when an instructor or lab facilitator has been assigned to supervise the lab.  At all other times the labs will be locked.

 

·        Only students currently enrolled in a computer course may use the instructional computer labs to work on current projects assigned in an appropriate class.

 

·        Any student wishing to use one of the computer labs outside of the normally scheduled class time period needs to have permission from an instructor.

 

Printing

 

·        No printing is permitted without the specific consent of an instructor.

 

Common Courtesy

 

·        Students should clean up the work area around them and return chairs to proper positions when they leave the lab. 

 

·        Conversations during lab hours should be kept to a minimum to assure a quiet working environment for all students using the facility.

 

·        No food or drinks are allowed in the computer labs. 

 

 

Equipment

 

·        Students should inform the instructor of any software or hardware problems.  In no instance should a student attempt to repair or reset computers or printers, remove paper jams, or install software of any kind without the permission of the instructor.

 

·        Students should not leave saved files on any hard drive when they leave the lab.  Student files should be transferred to either a floppy disk or a CD.